If you are used to Outlook 2010 searching experience, then the first thing you notice in Outlook 2013 is, that the search gives you only up to 1 year old results with the text “Showing recent results…”. When you click “More”, then older stuff will be searched from Exchange Server. Actually full timeframe search will be carried out and local cache is not used.
So we used local computer power to search something and then again Exchange Server resources to search again. It seems a wasteful way to search things.
This search limit is there because Outlook 2013 stores only 1 year old items in local copy of the mailbox (.OST file). Luckily this behavior can be customized in mail profile. Following procedures are with keyboard shortcuts. If you find some of them useful, you can leave a comment on this blog entry.
- Open Control Panel (Press Win+R, type “control”, press Enter)
- In the search box type “mail” (in Windows 8 the cursor is automatically in search box), wait for search results to appear, then hit TAB so that the Mail icon text is highlighted and press Enter.
- Mail Setup windows appears. Press Enter or Space to press the selected “E-mail Accounts…” button.
- In Account Settings window press ALT+A to press the “Change…” button
- Move the slider from 12 months to the rightmost option “All”. Hit 3 times TAB and press END.
- Close all opened windows. Press 2 times Enter (Next and Finish) and then 3 times ALT+F4 (Closes active window).
Close and open Outlook. Wait for entire mailbox to be synchronized and enjoy fast local search. And you can search everything offline too.
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